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Asset Management / Asset Portal / Tagged Furniture

Edit Furniture Standards

Before you create a tagged furniture inventory, you can establish the types of furniture at your company -- the furniture standards. Typically, a company will purchase multiple quantities of like furniture items. For example, it is likely that your company has purchased the same type of chair for all administrative personnel. ARCHIBUS defines this type of chair as a furniture standard. Furniture standards make it easier to track and update your furniture inventory.

Using the Edit Furniture Standards task, you can set up your furniture standards and can edit and delete standards as needed.

To add or edit furniture standards:

1. In the Process Navigator, select the Asset Management/Asset Portal/Tagged Furniture/Edit Furniture Standards task.
2. Do one of the following:
   • To add a new record, at the top of the Furniture Standards list, click Add New.

     The Furniture Standards panel displays the fields for adding a new standard.

   • To edit an existing record, click on the record in the Furniture Standards list.

     Note: To restrict the list using the Smart Search console, enter data in the text boxes under the column headers, and press Enter on your keyboard to set the restriction. See Smart Search Consoles.

3. For a new record, enter the following required field:

   Furniture Standard Code -- Enter a unique code, such as "2DR" for a 2-drawer lateral file cabinet.

4. Further identify the furniture standard by completing the following optional fields:

   Furniture Category: Use this non-validated field to group together items according to category. For example, several furniture standards describing various types of chairs could have the value CHAIR as their furniture category. When adding Furniture standards, you can sort the selection list by the categories you enter.

   Description -- Enter a description for this furniture standard, such as "2 drawer lateral file cabinet."

   Manufacturer -- Enter the company that produces this furniture. This is useful for tracking warranty information.

   Catalog Number -- Enter the manufacturer's catalog number.

   Product Line -- Enter the manufacturer's product line for this type of furniture.

   Standard Finish -- Enter the finish of the item, that is. whether it is stained, painted, or metal.

   Standard Color -- Enter the color of the item.

   Standard Price -- Enter the price you typically pay for this type of furniture.

   Standard Weight --Enter the weight of the item.

   Standard Width/Standard Depth: Store the dimensions for the type of furniture; used to asset insert or populate furniture in drawings. Define a depth and width only if the block defined in the Drawing Block field is a unit block.

   Standard Height: Complete this field if you intend to bring your drawings into AutoCAD and display them three-dimensionally; ARCHIBUS does not use this field for asset inserting or populating.

   Furn. Standard Graphic: Use this document field to hold a picture of the furniture standard. This field is used in the Furniture Standards Book report to show an image of this furniture standard.

   Drawing Block: Enter the name of the block that represents the furniture standard, and is used to asset insert or populate furniture in drawings. The block you reference can be either a unit block or a full scale block.

   Std. Cost to Move: If you plan to track move costs, complete this field with the cost of moving this standard furniture item.

   Ergonomically Compliant?: Use this field to document furniture by whether it is ergonomically compliant.

5. Click Save.

Deleting Furniture Standards

To delete a furniture standard:

1. Select a standard from the Furniture Standards list.

   The fields for the selected record appear in the Furniture Standards panel.

2. From the top of the Furniture Standard panel, click Delete.

   You are asked to confirm the deletion.

3. Click OK.

   The record is removed from the database.