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ARCHIBUS Smart Client
ARCHIBUS Smart Client Extension for AutoCAD
Environmental & Risk Management / Clean Building / Define Hazards and Samples

Draw Hazard Samples (CAD User)

For careful documentation of the material samples that you send out to a lab for testing of hazardous substances, you may want to note on a floor plan drawing the exact location from which you gathered your sample. Visually indicating on a floor plan drawing the area from which you collected the sample provides a further level of detail and accuracy to your data. For example:

• If you find that you want to take a second sample for further analysis, you can consult the CAD drawing and take the sample from another area of the room.
• You can visually see if you have collected a balanced set of samples. For example, if your site decided to sample every third room, you will easily be able to see this on a CAD drawing.

Depicting your sampling locations in a CAD drawing provides an important audit trail, and can be useful for future re-inspections when it is important to know from where prior samples were taken.

Typically, an inspector gathering the samples will make notes or marks on a paper floor plan the exact areas from which they gathered samples. This information will then be passed along to a CAD specialist who will update the floor plan drawings with these locations.

Procedure

Prerequisite: Define your sample records in the database. See Collecting Samples to be Tested for Hazardous Substances.

1. On the Process Navigator in Smart Client, select:

• Environmental & Risk Management/Clean Building/Define Hazards and Samples/Draw Hazard Samples.
• If CAD is not active, the task presents the Drawing List so that you can choose a drawing to work on. Choose the drawing, and ARCHIBUS loads your CAD tool, displays the selected drawing, and makes CAD the active application.
• If CAD is already active, on the CAD Process Navigator move to Environmental & Risk Management/Clean Building/Define Hazards and Samples.

2. In CAD, open a drawing (if necessary).
3. Set a snap and grid as necessary. The CAD Process Navigator includes these commands for your convenience.
4. Prepare the drawing for working with sample collection areas by choosing Set Hazard Sample Layers on the Process Navigator. This makes cb-sample the current layer.
5. Use circles,rectangles, or polylines to draw the exact area within a floor from which you collected samples.
6. Assign the polylines intelligence and connect them to records in the Material Samples table by using the Attach to Record command. Choose a sample from the list of existing Material Sample records, developed in Web Central or Smart Client.

Note: The dialog for the Attach to Record command presents the Sample ID field and its values. Sample ID is not presented by the Web Central views and its values will not be familiar to you. Use the values of the Sample Code field to find your existing sample records.

7. So that the drawings with hazmat sample information can be viewed over the web using ARCHIBUS Web Central, save the drawing with its hazmat sample information as an ARCHIBUS Enterprise Graphic file by running the Publish Enterprise Graphics command, located on the Process Navigator.
8. You can see the drawing in the Operational Reports/Hazard Areas and Assessment Items task, available from the Web Central Process Navigator.

Note: The best practice is to create assessment item and sample records in Web Central or Smart Client, and then attach them to drawing items using the Attach to Record command, as described above. For a small project, organizations may prefer to create the assessment item records and material sample records directly in the drawing by using the Edit Data command; however, the Edit Data command does not automatically filter assessment items only to hazmat items or filter according to hazmat project. Also, you will find that the Edit Data dialog presents several fields which may be easier to complete outside of the drawing. Finally, as mentioned above, the Edit Data dialog presents the Sample ID field, which is not familiar to Web Central users.

Note: By default, the material sample asset symbols display only the sample location field as asset text. Since the asset symbols will typically be very small points and have potentially high concentrations in a small area, asset text is apt to be crowded and illegible. If you wish to change the displayed asset text, see the following task on the Web Central or Smart Client Process Navigator: System Administration/ARCHIBUS System Administration/Add-In Manager/Edit Asset Text Fields task.

See Also

Collecting Samples to be Tested for Hazardous Substances