Environmental & Risk Management / Emergency Preparedness / Assessment Team

Updating System, Room, and Equipment Status

After an workplace emergency has been contained, your site needs to quickly restore operations using the facility systems, equipment, and space that are available to them. Determining the status of these items is the job of the assessment team.

As an assessment team member you will be asked to assess the condition of facility systems (HVAC, computer, telephone), equipment, and rooms. You will travel throughout the facility, inspect these items, determine if they can be used, and record this information in the system.

You can enter status information in the Recovery Status field of the appropriate tables by using these tasks:

Update System Status
Update Equipment Status
Update Room Status

Note that the assessment team and others can record status for these items through all phases of the emergency until operations are returned to normal.

Procedure

On the Process.Navigator, select the appropriate Update Status task
In the left panel, drill down through buildings to find the room, system, or equipment item to update. .
To see the details of a room, system, or equipment item, select it and the right panel displays additional information about this item.
To update status, select an item and complete the Recovery Status field with an appropriate value to indicate the current status. The system provides various values for the Recovery Status field so that you can track the status of items through all phases of the recovery process. For example:

No Status -- This is the default value to indicate a non-emergency situation. When your site has completely recovered from the emergency, you can return the setting to this value to indicate a normal, non-emergency status.
No Status Under Review -- After the emergency occurs, you can set this status for all items that could have potentially been affected by the emergency. Then, as you assess each item you can set one of the below statuses. This status helps you distinguish between items that were not affected by the emergency (No Status) and those that could have been affected but are not yet reviewed.
"Unfit for Use Recoverable" and "Unfit for Use Destroyed"- This distinction between Unfit statuses helps management begin the process of purchasing replacement items, and repairing existing items.
Fit for Use -- Set to this status if the item is ready to go.
Fit for Use Offline -- Set this status if the item needs to be brought online.

Updating Dependent Systems

When updating facility systems, remember that if you established system dependencies, the system will update the Recover Status field of all dependent systems with the value that you enter for the master system. For information on dependent systems, see Mapping Systems and Dependent Systems.

Note that the statuses "Unfit for Use – Recoverable" and "Unfit for Use – Destroyed" propagate to dependent systems as "Fit for Use – Offline." This is because the dependent system was not damaged or destroyed; it just cannot operate if the master system is not running.

Note: You can also update systems, rooms, and equipment in terms of the zones in which they are located. See Updating Facility Status by Using Zone Drawings