During an emergency, your company's emergency response staff will need important information at their fingertips. Recording contact information for vendors, government agencies, clients, and building management will help you respond quickly in emergency situations. As a business process owner, you may be responsible for entering this information.
Since the emergency response staff will use this list in emergencies, you may wish to periodically verify with them that the list is accurate and up-to-date. See Emergency Response and Recovery Teams Overview.
To create a list of emergency contacts:
Contact Code – Enter a unique code for each emergency contact, such as the name of the government agency or vendor. You may wish to use this field in conjunction with the Company field below by entering an abbreviated name here, and entering the complete name in the Company field.
Contact Type – Will be pre-filled to "Fire and Safety."
First Name/Last Name – Use these fields to enter the name of a specific person at the agency or company.
Telephone Number/Email Address/Pager Number – Use these fields to record how you can get in touch with this party in the event of an emergency.
Company – From the validating Companies table, enter the company. For example, if you are entering emergency contact information about a government agency, enter the name of the agency in this field.
Building Code – From the validating Buildings table, enter the building to which this contact pertains.
City Code – From the validating Cities table, select the city to which this contact pertains.
State Code – From the validating States table. select a state to which this contact pertains.
- Notes – Enter any additional notes regarding the contact.