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Workplace Services / Hoteling / Business Process Owner

Defining Rooms Available for Hoteling

The first step in configuring the Hoteling application is to establish the rooms that are available for booking. Typically, a site will have rooms that are daily occupied by employees and are not available for temporary use, as well as a set of rooms that are available for temporary use.

To define rooms available for hoteling;

1. Run the Business Process Owner/Define Hotelable Rooms task.
2. Drill down through buildings and floors to find the rooms you wish to make available for hoteling.

• The system shows rooms whose Is Hotelable? value is set to No at the top of the list.
• Scroll down to see rooms whose Is Hotelable? value is set to Yes.

3. Review a room's details, including the Employee Capacity and Employee Headcount fields.

• If a room is assigned to an employee for permanent occupancy, its Employee Headcount value will reflect this assignment. Therefore,you may wish to search for rooms with an Employee Headcount of 0.
• If your site typically houses multiple employees in a room, you should search for rooms whose Employee Capacity and Employee Headcount values indicate that they can house additional employees.

4. Select a set of rooms whose Is Hotelable value is No and which you would like to be available for hoteling.
5. Choose the Make Hotelable button in the upper right corner.

• The system sets the Is Hotelable? value to Yes and redisplays the list of rooms.
• Scroll to see your rooms at the bottom of the list with other hotelable rooms.

To define rooms as not available for hoteling:

1. Run the Business Process Owner/Define Hotelable Rooms task.
2. Drill down through buildings and floors to find the rooms that should not be available for hoteling.

• The system shows rooms whose Is Hotelable? value is set to Yes at the bottom of the list.
• Scroll down to see rooms whose Is Hotelable? value is set to Yes.

3. Review a room's details, including its Employee Capacity and Employee Headcount.
4. Select a set of rooms whose Is Hotelable? value is set to Yes and which you would like to be unavailable for hoteling.
5. Choose the Make Non-Hotelable button in the upper right corner.

• The system sets the Is Hotelable? value to No and redisplays the list of rooms.
• The rooms you selected will now display at the top of the list with other non-hotelable rooms.