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Workplace Services / Hoteling / Create and Review Bookings / Create Bookings Task

Booking a Seat with the Create Bookings Task

Note: Many users at a site will have access the Create Booking task and are able to book a seat for temporary occupancy. However, your security group and how the application has been configured for your site will determine such factors as the types of rooms in which the seat is located, whether or not departmental approval is required, and whether you can request and cancel bookings for other users. Likewise, a business process owner or facility manager at your site will first have tagged the seats at your site that are available for booking.

To book a seat for temporary use, run the Create Booking task. The ARCHIBUS tabbed interface will walk you through the steps of booking a seat.

1. Searching for seats.
2. Booking seats.
3. Reviewing your bookings.

The exact options that appear depend on:

• if you are booking a seat for yourself, a visitor, or another employee.
• if you are creating a single booking, or multiple bookings that occur during a specified time frame and follow a recurring pattern, such as the first Monday of each month.
• the security groups with which you are associated.

Note: If you have access to the ARCHIBUS Workplace Services Portal mobile app, you can book rooms directly from your smart phone or mobile device.