Open topic with navigation

Real Estate Portfolio Management / Portfolio Management / Buildings, Structures, Land processes

Manage Buildings/Structures/Land: Map View

The Manage Buildings/Structures/Land tasks include a geospatially-enabled map view that merges your ARCHIBUS data with ESRI maps, resulting in maps that show your ARCHIBUS information laid over dynamic views of streets, satellite images, topography, and a rich variety of other geographic data. To view the map, you must have an ESRI ArcWeb Services subscription.

You select the type of map by clicking the Base Map button at the top of the map.

By default, the World Imagery and Street Hybrid map is shown, but you can select to view other types of maps, including topographic maps or a light gray canvas.

You select the portfolio items to view on the map. For the selected items, you can view:

• Tooltips that provide item details. See Tooltips.
• Highlights that dynamically segment and color-code the items shown on the map using the parameter you select. See Highlights.
• Any of the following reports for the items shown on the map by clicking Reports at the top of the map. See Generating Reports.
• Leases and Suites by Building
• Leases by Structure/Land
• Selected Buildings/Structures/Land Grouped by location
• Selected Documents grouped by building or lease
• Selected Contacts grouped by buildings or lease

The following sections provide more details:

• Placing Portfolio Items on the Map
• Selecting Data Layers to Show on the Map
• Tooltips
• Highlights

Placing Portfolio Items on the Map

An item requires latitude and longitude to be placed on the map. If the latitude and longitude information are missing, use the Globe button at the top of the map to automatically calculate the latitude and longitude. If an item has not been geocoded (that is, it has not had its latitude and longitude calculated), when shown in selection lists, it has the following icon to indicate this.

The map view uses the complete street address entered in the Address 1 field (such as 18 Tremont Street), the City Code, and the State Code entered for a portfolio item to calculate the latitude and longitude used to place the item on the map. When entering data for any item that will be placed on the map, you will get better results by entering full words rather than abbreviations. For example, enter "Street", not "St."

To calculate the latitude and longitude for the item:

1. Click the Globe button at the top of the map:

   

   The selection list refreshes, and the icon indicating that the calculation has not been done is removed.

2. If you get the message 'No Data Found', check the accuracy of the address and ensure that the complete street address is entered in the Address 1 field, and that the City and State Codes are entered in the City and State fields for the portfolio item. Also, check that you have not used any abbreviations for the address data.

Selecting the Data Layers to Show on the Map

You can show data on the map, such as median household income, population density or other demographic data.

To show data layers on the map:

1. Select the Layers button at the top of the map, and then select from the list the data layer you want to review.

   

   When you select a layer, the map refreshes and color-codes the map by the data you selected.

2. To see the legend that describes the color coding for the data, click the Legend button at the top of the map.

   

3. The Legend explains the range associated with each color.

   

Tooltips

When you select items to show on the map , you can mouse over the marker for the item to view a tooltip that shows identifying information, total areas (both manually entered and areas derived from CAD drawings), total leased out area (only for buildings), and the number of associated leases and costs.

You can also generate a Leases and Suites by Building report, or Leases by Structures or Land report for an individual portfolio item by clicking on the circle that is the marker on the map for that item.

The following image shows the Map view with tooltips for the Buildings Dashboard.

Highlights

The Map view can show highlights that color-code the portfolio items you select into five dynamically-generated segments based on area, market value, book value, or purchasing cost:

To generate highlights:

1. In the selection tree, select the portfolio items you want to compare.
2. Click Show Selected to place them on the map. See "Selecting Portfolio Items."
3. Click Highlight by... at the top of the map .

   The Highlight by... pop-up window appears.

   

4. Select one of the following parameters by which to segment your portfolio items:

   • Total Suite Manual Area (only for buildings)

   • Total Suite Usable Area (only for buildings)

   • Total Leased Out Area (Suite Manual Area)

   • Total Leased Out Area (Suite Usable Area)

   • Total Manual Area (only for structures or land)

   • Total CAD Area (only for structures or land)

   • Purchasing Cost

   • Market Value

   • Book Value

5. Click Apply.
   The Map view shows the portfolio items with a color -coded marker. A legend explains which range the color corresponds to.

The following screen shot shows the map with highlighted portfolio items.