Capital Project Management / Project Management

Approving Bids

After you have reviewed the available bids for a work package, you can approve the bid that best meets your requirements. When you approve a bid, an email notification of the bid approval is sent to the vendor who submitted the bid. In addition, vendors who submitted bids that were rejected will receive emails notifying them that their bids were not approved.

Before deciding which bid to approve, make sure to review the vendor information and Variances - Bids to Baseline and Design Variances report. For more information, see the Reviewing Vendor Information and Comparing Bids to Cost Estimates topics.

After approving a bid, you can publish the terms of the bid approval and set up a contract with the vendor. See the Recording and Publishing Contracts topic for more information.

To approve a bid:

In the Process Navigator, select the Procure/Approve Bids task.
Note: You can also access the Approve Bids task from the Management Console: Procure task. From the Management Console - Procure task, you select a project and then select the Procure/Approve Bids tabs.
If needed, use the Filter console to restrict the number of work packages shown.
Click the Show button.
The Work Packages Out for Bid list shows all work packages that have a Status of Approved - Out for Bid and meet your restriction.
Select a work package.
The bids for the selected work package appear in the Work Package Bids panel.
To review details for a bid:
1. Click Details in the row for a bid to review the bid information.
2. Review information for the bid on the Work Package Bid Details form.
3. Click Close.
To approve a bid:
1. In the Work Package Bids panel, click the Approve button next to the bid you want to approve.
2. The Approve Work Package Bid dialog shows details for the selected bid.
3. Click Approve to approve the bid.
After a bid is approved, email notification is sent to the vendor who entered the bid.