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Workplace Services / Reservations

Configuring Parameters for the Reservations Application

When you are setting up the Reservations application, you must configure the SendEmailNotifications, InternalServicesEmail, and InternalServicesName parameters. You also have the option to configure other Reservations application parameters, including archiving days, timeline blocks duration, timeline start time, and timeline end time.

You are also required to configure your web server to send email notifications. For information on setting up email notifications, see the Setting Up Email Notifications topic.

To update Reservations application parameters:

1. In the Process Navigator, select the Manage Reservations/Configure Parameters task.
   The Parameters Configuration view appears. All of the Reservations application configurable parameters are displayed in the left frame.
2. The following parameters must be edited. Click Save to save your changes.

• SendEmailNotifications - Set this to Yes if you want email notifications to be sent from the Reservations application. Set this to No if you do not want email notifications to be sent.
• InternalServicesEmail - Enter the email address that will appear as the sender of the email notifications in the notifications sent to the Requested By and Requested For employees. (The other invited employees and external guests will see the Requested By email address as the sender.)
• InternalServicesName - Enter the name of the sender of the email notifications. This will appear at the end of each email notification message.

3. You have the option to edit the following parameters. Click Save to save your changes.

• DaysBeforeArchiving - Enter the number of days that you want to occur before archiving of reservations takes place.
• MinutesTimeUnit - Enter the units to use in the timeline. For example, if you set the units to 15, the user can only reserve at 15-minute intervals: 10:00, 10:15, 10:30, etc.
  

  Notethat the MinutesTimeUnit parameter determines the units that can be used for Pre-block and Post-block settings that are defined in the Room Arrangements and Resources tables. For example, if the MinutesTimeUnit is set to 10, then the Pre-block time must be in units of 10, such as 10, 20, 30, etc. For information on defining the Pre-block and Post-block settings, see Define General Resources and Define Room Arrangements. 

• TimelineEndTime - Enter the end time for the timeline.
• TimelineStartTime - Enter the start time for the timeline.

4. If you are using the Plugin for Microsoft, you can set these options:

• PlugInFullReservationView -- Sets the view loaded by the ARCHIBUS Room Reservations PlugIn for Outlook when the user loads the full Web Central View
• PlugInRoomInformationView -- Sets the view loaded by the ARCHIBUS Room Reservations Plugin for Outlook when the user presses the "I" button in the Plugin to get more information on the room.
• PlugInOptionalLocationFilter -- Sets the list of location filters shown in the Plug In for Outlook. To show a location, include it in the parameter value; to hide a location, remove it from the parameter value. The building must always be shown. The optional locations are country, state, city, site, and floor. To enable all optional filters, enter country;state;city;site;floor as the param_value. The parameter can also be configured using the Configure Outlook Plugin Task.
• MaxRecurrencesToCheckFreeBusy-- Limits the number of dates to check for attendee availability. Having a large number of dates can cause performance issues if rooms and resources are reserved for recurring schedules that have many occurrences into the future. The default value is 10.
• MaxRecurrencesToCreate - Limits the number of occurrences to process when creating a recurring reservation for either a room or a resource.By default, this is set to 250. Note that this parameter determines the maximum number of occurrences for all recurring reservations, including resource reservations and also reservations created from Web Central and from the Outlook Plugin.

  Note: Because of performance and technical limitations, it is not recommended to enter a numeric value higher than 500 for the MaxRecurrencesToCreate application parameter.