Quick-Start / Space Console

Create a New Employee and Assign to a Room

One of the most common tasks you may encounter is finding space for a newly-hired employee. Once the hiring manager or Human Resources informs you of the new hire, you will need to enter the employee into the system and then consult the floor plan to find an available space for this employee. If your site

Load the Space Console and choose Occupancy mode.
In the Employees tab, click the Add New button.
In the resulting Add Employee form, enter key information about the employee, such as identifying name, descriptive names, and date of hire. For information on all the fields, see Define Employees. If you know the room to which you want to assign the employee, you can enter it directly in the Add Employee form. Otherwise, leave the location fields empty for now.
Click Save on the Add employee form. The Employees tab now includes the new employee.
To enter the location, you have a few options:
- Look for available rooms on the floor plan by highlighting by occupancy and department. Typically, you want to place your new employee in a room that has available space and that is owned by the department for which the employee works. When you find an appropriate space, assign the employee to this space by following this procedure:
  - In the Employees tab, select the Employee by clicking its check box.
  - In the floor plan, click the room in which you want to place the employee
- If you find that there is no available space to which you can assign the employee, you can place the employee in the Waiting Room. You can then work to consolidate employees and find room for this employee. For information, see Move Employees to the Wait List for Available Rooms (the Waiting Room). Until you place them, the new employees will remain in the Waiting Room for the current session. If you leave ARCHIBUS before placing the employee, you can assign them to the waiting room the next session. In the meantime, you can find them in the Employees tab.