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Workplace Services / Hoteling / Business Process Owner

Business Process Owner: Overview

The business process owner focuses on setting up the Hoteling application so that others across the site can use it. The business process owner understands the manner in which the site wants to implement the Hoteling application and uses this knowledge to establish the rooms that are available for booking, the approval and notification processes, as well as the types of rooms to which employees have access. They must also understand the overall facility in order to establish the basic information about the facility (the facility background data).

Hoteling Configuration Tasks

The business process owner defines the way that the Hoteling application operates at their site.

• Define Approval and Notification Parameters
• Define Hotelable Rooms
• Associate Allowable Room Standards and Employee Standards
• Define Department Approving Manager
• Assign User Roles to Hoteling Security Groups

Facilities Background Data Tasks

The business process owner may also need to develop the following facilities background data. If your site uses other ARCHIBUS applications, you may find that you have already created this data.

When editing existing data, you can use the filter console, located at the top of the view, to limit the display of the locations and organizations to only those containing the value you enter in the filter console. For information on the filter console, see Using Filter Consoles. Some tasks use a drill-down selection list to present the levels of location and organization data. For information, see Using Drill-Down Selection Lists.

• Define Organizations
• Define Locations (Sites Buildings, Floors)
• Define Rooms
• Define Room Categories and Types
• Define Room Standards
• Define Employees
• Define Employee Standards
• Define Visitors